When our team started planning for Founding Our Future: An Arts Declaration of What’s Possible, we wanted to make sure we created space for creativity, collaboration, mentorship, and growth. It was important for us to do this in the safest way possible.

We wanted to share our checklist with you and we hope this supports you in a future project when it is safe to have small groups of people together again. 

Meetings: August - November 6th, 2020

All meetings were held via Zoom and over the phone 

Rehearsals: End of September, Early October 

Rehearsals took place Tuesday, Wednesday, and Thursday evenings at Youth on Record 
Each artist/group had their own day, there was never more than 5 people at Youth on Record 

Our team followed the following checklist when they were in person 

• Temperature checks as you walk in the door
• Masks at all times
• Air filters running throughout the space
• Hand sanitizer
• No more than 5 people in Youth on Record at any given time 
• Each artist had their own labeled and sanitized microphone for each rehearsal 
• Our Bay door was kept open for airflow
• Our Space was sanitized and cleaned before and after each rehearsal 

Dress Rehearsal and Filming: October 4th, 10th, and 11th 

These took place outside on our courtyard.

Our team followed the following checklist when they were in person: 

• Temperature checks as you walk in the door
• We checked in the limited number of guests, they had their temperature checked at the door, were handed a mask, and directions were given about where to stand outside
• Masks at all times
• Air filters running throughout the space
• Hand sanitizer
• Social distancing
• Cleaned and sanitized all mics, labeled them for each performer
• Video team wore masks and gloves 
• We offered pre-packaged snacks
• No one allowed inside Youth on Record outside of performers and key staff
• Sections of Youth on Record were dedicated to Video / Sound / Green Room / Admin
• Youth on Record was cleared and sanitized ahead of time
• All performances took place outdoors
• The backing band was distanced from youth performers
• Youth performers stayed in performance cohorts 
• Key donors were invited to watch but were placed strategically on the outer edge of our courtyard, and masks were mandatory
• Free Youth on Record masks were available and handed out 

Some overall notes to share with you around Youth on Record and the policies we have in place:

• Our space is deep cleaned once a month, bathrooms are cleaned once a week
• Our team is 95% remote
• There is a COVID cleaning policy in place if you are in the space, including wiping down everything you used/touched before you leave, etc. Our team has read and agreed to this policy.